User roles & permissions
What each of the eight roles can see and do.
Overview
The Eight Roles
Permissions Reference
How Roles and Sharing Work Together
What’s Next?
Every user has a role controlling access — eight roles are available, from most to least permissive.
The Eight Roles
Role
Description
Administrator
Full platform access. Only role that can create other Administrators, invite and manage all users, and create/edit/delete any project or location.
Project Manager
Creates projects and locations, uploads data, shares projects/locations, creates and edits features, invites and manages users (not Administrators).
Project Supervisor
Assigned to specific projects/locations. Uploads and manages data, shares assigned locations, invites and manages users (not Administrators).
Educational
For academic and training tenants. NO commercial use! Invites and manages users, creates and edits features and feature types, and can edit, share, export and upload data to locations shared with them. Cannot create or delete projects or locations.
Editor
Creates and edits features (points, lines, polygons) in shared locations. Views data layers and uses measuring tools. Can download raw data uploaded into the system.
Viewer
View-only. Views data layers and uses measuring tools. Cannot create features, upload, or share.
Mobile-User
Mobile app for on-site data capture plus read access in the web portal.
Mobile-Only
Mobile app only. No web portal access.
ℹ️ Portal role names are kebab-case:
administrator, project-manager, project-supervisor, educational, editor, viewer, mobile-user, mobile-only.Permissions Reference
Action
Administrator
Project Manager
Supervisor
Educational
Editor
Viewer
Mobile-User
Mobile-Only
Invite & manage users
✅
✅
✅
✅
❌
❌
❌
❌
Access all projects
✅
✅
❌
❌
❌
❌
❌
❌
Create projects
✅
✅
❌
❌
❌
❌
❌
❌
Create locations
✅
✅
❌
❌
❌
❌
❌
❌
Upload data
✅
✅
✅ (assigned)
✅ (shared)
❌
❌
❌
❌
Share projects & locations
✅
✅
✅ (assigned)
✅ (shared)
❌
❌
❌
❌
Create & edit features
✅
✅
✅
✅
✅
❌
❌
❌
Manage feature types
✅
✅
✅
✅
❌
❌
❌
❌
Export & download data
✅
✅
✅
✅
✅
❌
❌
❌
View data (web portal)
✅
✅
✅
✅
✅
✅
✅
❌
Use measuring tools
✅
✅
✅
✅
✅
✅
✅
❌
Access mobile app
—
—
—
❌
—
❌
✅
✅
⚠️ Administrator-only exception: Only Administrators can create other Administrators — Managers, Supervisors and Educational users cannot.
ℹ️ Project access scope: Administrators and Project Managers see every project automatically; all other roles — including Educational — see only what is explicitly shared with them. See Sharing Projects & Locations.
🎓 About the Educational role: built for academic and training tenants. Educational users manage their own cohort of users and work freely with features and feature types inside shared locations, but cannot create or delete projects or locations, and have no mobile app access. They can also view their tenant’s usage totals and limits.
How Roles and Sharing Work Together
A role sets the maximum access level; users only see data explicitly shared with them. A Viewer with nothing shared sees an empty home screen.
What’s Next?